Compare proposals on total cost rather than the advertised menu price. Common additions include room hire, minimum spend, beverages, staffing, audiovisual equipment, entertainment, styling, security, transport, weekend surcharges and cancellation terms. Keep a contingency for final-number changes and production requirements.
Sydney transport can shape attendance. CBD and Manly venues may suit public transport or ferry travel, while suburban and waterfront locations may require coaches, rideshare guidance or parking information. For evening events, communicate the return journey before guests arrive.
The strongest parties give guests choices. Provide seating as well as standing areas, substantial food, good alcohol-free drinks and a program that allows conversation. If an activity is physically demanding, offer an equally considered alternative rather than making participation compulsory.